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Notice to Bidders: HCHC Elevator “C” Modernization Project

SECTION 00 11 13


NOTICE IS HEREBY GIVEN: That sealed bids will be received by Henry County Health Center, Facilities Director, Brian Sinclair at the front Administration desk, 407 S. White Street, Mount Pleasant, Iowa 52641 on or before 2:00 PM CST on Thursday, November 12, 2020.  The bids will be opened shortly thereafter in the Classroom A-1 of Henry County Health Center and publicly read by the Owner. If mailed, address the envelope, Attn: Kim Maedl.  Bids received after the bid date and time will not be accepted.

Work of this proposed Contract comprises labor, material and equipment necessary to modernize passenger elevator “C”, including, but not limited to, demolition, general construction, and electrical Work, with an Alternate for upgrading cab interior finishes.

The bid is for a Prime Contract as described elsewhere in the specifications.  Bids shall be on a lump sum basis; segregated sub-bids will not be accepted.

The estimated construction cost for the Project is $ 158,000.

A Public Hearing will be conducted at a meeting to be held at the Health Education Center of the Henry County Health Center, 407 S. White Street, Mount Pleasant Iowa 52641 at 12:00 p.m., on Tuesday, the 17th day of November, 2020, at which time and place any person may appear and file objections to the proposed plans, specifications, form of contract, and the estimated cost of said project.

The bids will be presented to and considered by the Board of Trustees of Henry County Health Center immediately following the Public Hearing in the Board Room at Henry County Health Center and such proposals received will be acted upon at such time and place or at such later time and place as may then be fixed.

A pre-bid conference will be held Tuesday the 3rd of November, 2020 at 10:00 AM CST in Classroom A-2 at Henry County Health Center, 407 S. White Street, Mount Pleasant, Iowa.  Attendance is encouraged, but not mandatory. Attendees may access the meeting via conference call.

Dial-in number: (312) 626-6799 Meeting ID: 963 5069 2416 Passcode: 145930

Plans and specifications governing the construction of the proposed Work have been prepared by INVISION Architecture, 501 Sycamore Street #101, Waterloo, Iowa, 50704, and will be available October 29, 2020.

Direct questions to Brian Sanderman,; 319-239-8916, or the design professionals identified within the Project Directory (drawing cover sheet).

Work is anticipated to commence upon award of contract or Notice to Proceed, issued within fourteen (14) days of the receipt of the bid, and be substantially complete within twenty-two (22) weeks, constructed in one phase as shown on the Contract Documents.

The Contract Documents may be examined at Henry County Health Center in the office of the Facility Director and plan rooms listed below.

Copies of the Bidding Documents may be obtained through Rapids Reproductions via their website at by phone at (800) 383-1223; or in person at their Cedar Falls, Cedar Rapids, Iowa City, Clive, Davenport or Dubuque location, in accordance with the Instructions to Bidders.  Call ahead to ensure copies will be available for pickup at your selected location.

Bidders may obtain sets of the Bidding Documents in accordance with the Instructions to Bidders upon the deposit of $50.00 (payable to Henry County Health Center) or a current MBI Card per set.

A separate $10.00 check must accompany the deposit for mailing fee (non-refundable, paid to the printer).

Deposit will be refunded if Bid Documents are returned complete, undamaged, unmarked and reusable, within fourteen (14) days of bid submission.  Failure to comply will result in forfeiture of deposit.

All bidders may register for free access to this Project at  Once logged onto the project through the public planroom, bidding documents may be downloaded, viewed and printed. Toll free phone number is 1-800-779-0093.

Documents may also be viewed at the following plan rooms:

1..    Construction Update Online Plan Room; Master Builders of Iowa, 221 Park St. Des Moines, IA, 50303, 515-288-8904;

Bid security in the amount of ten percent (10%) of the total bid in the form of certified check, credit union share draft, or surety bond written on an original AIA Document A310, Bid Bond is required for this project, and must be submitted at the time of bid. The successful bidder will be required to provide surety Performance and Payment Bonds in an amount equal to one hundred percent (100%) of the Contract Sum. Out-of-state bidders shall be prepared to submit an Out-of-State Contractor Bond to the Iowa Division of Labor in accordance with Chapter 91C of the Code of Iowa. The surety providing bonds must have an (A-) A.M. Best rating or better or be listed on the U.S. Department of Treasury listing of approved sureties (Department Circular 570).  The cost of the Bonds shall be included in the Contract Sum.

By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa and to Iowa domestic labor to the extent lawfully required under Iowa statutes, provided that the award of the contracts will be made to the lowest responsive, responsible Bidder, which shall be without regard to state or local law whereby preference is given on factors other than the amount of the bid.

The award of the contract may be made by the Owner to any responsible bidder or bidders offering suitable supplies, equipment and/or service at the lowest price taking into consideration the quality of materials or service in the best interest of the Owner. The right is reserved to reject any and all bids, or any part thereof, and to waive informalities, and to enter into such contract or contracts as shall be deemed in the best interest of the Owner.

Monthly estimates will be paid to the contractor as the work progresses in amounts equal to ninety-five per cent (95%) of the contract value of the work completed during the preceding calendar month, including the actual cost (exclusive of overhead or profit to the contractor) of materials and equipment of a permanent nature to be incorporated in the work and delivered to and stored at the job site.  Such monthly payments shall in no way be construed as an act of acceptance for any part of the work, partially or totally completed. Final payment of the remaining amount due the contractor will be made not earlier than thirty-one (31) days from the final acceptance of the work by the Owner, subject to the conditions and in accordance with the provisions of Chapters 26 and 573 of the Code of Iowa.

Sales Tax.  Iowa sales tax will not be paid on materials purchased for this project.  The Owner will issue an authorization letter and tax exemption certificate to the contractor and/or subcontractors for the purchase or use of building materials, supplies, and equipment to be used on this project only.  DO NOT INCLUDE SALES TAX ON YOUR BID FORM.

Submit your offer on the Bid Form provided. Refer to other bidding requirements described in Instructions to Bidders.

Your offer will be required to be submitted under a condition of irrevocability for a period of thirty (30) days after submission.

Published by order of the Board of Trustees of Henry County Health Center, Mt. Pleasant, Iowa.

By:        Robb Gardner                                                                                                                                         Chief Executive Officer

Publish September 28 – October 30, 2020